Schedule time for practice runs to streamline efficient approaches to sharing internal communications and plan deployment.
Practice until it becomes a quick and effective process.
One way to simplify this process is to use what everyone uses at most times during their day: their smartphones.
Set up a group text to alert the team that an incident has occurred.
Or, use it as a way to steer the team towards their email, where the plan will be laid out in full.
Time is critical, but proper implementation is most important.
Give your team an hour to digest the plan and understand their roles and responsibilities.
Arrange for a virtual meeting and bring everyone into the war room. Record the session because it will help shape the plan for this current incident and for the future.
Collaborate as a team and navigate the situation with a clear process including expectations for next steps.
Determine the best system for you to clearly assess what’s happening, respond without emotional reaction, and minimize damage to the reputation of your company.